LEARN HOW TO JOIN CONFERENCE CALL BY DIALING IN FROM ANY PHONE

How to join a conference call from phone

 


Dialing into a conference call provides you with an alternative method of attending an in-person meeting when you cannot attend face to face, or when you do not have access to the internet.

You can join conference calls by dialing in via a free number and access code, and joining your colleagues, partners, or clients on a conference bridge.

 

What is a dial-in conference call?


A dial-in conference call is a multi-party call where callers can join in one place and hold audio meetings.
Joining the conference call via a dial-in number allows you to attend important meetings instead of missing out because you couldn’t access the internet on your laptop or mobile device.
Dial-in conference calls can be used as an alternative to video conferencing when users are unable to attend via video conference. You use your dial-in number and conference with other callers, and meet as you would in-person or via video conferences.
A dial-in conference call, or conference calling, differs from web conferencing as you’re connected via your standard business phones or mobile phones, rather than via the internet. Whereas web conferencing allows you to join via desktop app or a browser, dial-in conferencing provides an internet-free method of connecting.
Dial-in conferencing is made up of conference call leaders who host the meeting and any guests who are connected to the call. Once more than one party joins, the call begins.
Dial-in conferencing is the best free service to use when you can’t attend online meetings or conference calls.

 

 

What is a dial-in number?


A dial-in number is the number required to access a conference call. This is available when attending web conferences or simply dial-in only calls. When inviting your participants to join a conference call, they will get a dedicated dial-in number. This will be a free 800 number or a local number. For international conference calling, international dial-in numbers can be generated.
An international dial-in looks like an ordinary international number with the specific country code. By using international dial-ins, you are providing international conference calling without incurring expensive call charges.
A dedicated dial-in number is assigned per user, so setting up and joining meetings is seamless. This means there is no requirement to book a conference space, and no time limit on how long you have in the conference call. This is ideal for ad-hoc calls that can take varying amounts of time.

When should you use dial-in audio conference calls?

There’s no wrong time to use a dial-in conference call. Sometimes though, you may prefer to join a meeting via web conferencing or video conferencing since they have the added benefit of advanced features like screen sharing (when the timing and internet access permits).
It’s most appropriate to use a dial in conference call when you’re in one of the following situations:

For example, when you schedule a RingCentral conference call, you can trigger a Google Calendar or Outlook invite with all the dial-in instructions included
No internet access
Poor internet access
When you’re likely to move away from your desk or internet connection (and can take your phone with you)
If you’re joining a call hands-free in your car
When inviting your participants who aren’t used to video conferences or online meetings
When no video conferencing or web conferencing service is available
For broadcast audio announcements where only one person will be speaking
How does a dial-in conference call work?
When joining a conference call, you can connect through your desktop app, mobile phone, or a dial-in conference. The option to dial in is perfect for when you can’t access your app or online link. (For example, if you have no internet connection, or are unable to access your laptop or mobile phone.)
When hosts schedule meetings, you’re usually offered several options to join the meeting. If you’re in an app, you can join with one click. But, when you don’t have this option, a dial-in number and access code are typically provided.
If you schedule meetings, be sure to include your dial-in conferencing options to ensure all participants are able to join your conference.
At a scheduled time, or if the meeting host decides to meet on the fly, participants call their assigned phone number. This can be dialed from any business phone system, landline, or mobile phone. An automated message asks you to enter an access code, which is included in your meeting invite.

You may or may not hear hold music while you wait to be admitted into the conference call. Once more than one person joins, you’ll be connected to other participants’ calls.
You won’t be able to access features like screen sharing or video when joining via dial-in conference call, but you can still benefit from features like call recording when enabled by the host.
Call recording is available during audio conference calls and video conference calls. Participants’ calls are recorded ad-hoc or some businesses may always record calls, based on the conference call leaders’ settings.
When used, call recording for dial-in conferencing can be set to automatic. So, when you start your conference call, everything is recorded. You can also opt to start a one-off call recording if a specific call participant joins.
Participants connected to video conference calls and audio conferences online should be able to use all the features available. And if you use a dial-in number and conference, you’ll still be able to talk to all participants in the conference call.

How do I host a conference call?
There are two ways to host a conference call: scheduled or ad-hoc.

HOSTING A SCHEDULED CONFERENCE CALL

For scheduled conference calls, follow a similar process to hosting an in-person meeting.
Host meetings or conference calls by opening your meeting application, and setting up a meeting as usual.
You can host conference calls directly from your meeting app, or your calendar.
Just like any meeting, include the following items in your meeting invite:
Detailed agenda
Suggested time to meet
End time for the meeting
Participants expected to join the call
Inviting your participants is simple. To generate an invite, follow these steps:
Open the app where you’ll be holding your conference call. For example, in the RingCentral app, you’ll click Schedule.
Choose a time, a duration, and whether you want this to be a recurring meeting.
Select the relevant video and audio settings.
Choose the relevant calendar to add participants from, and add those participants.
You can even integrate your meeting apps with popular calendars like Google Calendar and Outlook. This makes inviting your participants as quick and easy as sending an email.
When you invite participants, they’ll have the option to join via video, online, or via a dial-in conference call.

HOSTING AN AD-HOC CONFERENCE CALL

For unscheduled meetings, like when you need a quick catch-up discussion with multiple people, you can share your dial-in conference call number and access code via email, SMS, instant messenger, or whichever method is best for you.
Invited call participants dial the number, then each person who’s dialing in joins the conference with a passcode generated on your conference call invite.
Conference call services will let you join via your preferred method, so if you already have the app downloaded to your phone, for example, you can just access the call in the app instead of dialing in.
Start your conference call by dialing into the meeting yourself or by starting it in your meeting app.
Participants can join the call hosted by you, meaning everyone meets on their device of choice.

HOW DO I DO A CONFERENCE CALL ON MY PHONE 

Joining meetings via conference call is as simple as dialing a phone number. From your business phone system or mobile phone, follow these steps:
Join your conference by dialing the conference call number in your meeting invite.
Once connected to the call, enter the access code that’s provided in your meeting invite.
When more than one person joins, the conference call will begin.
Joining with a passcode ensures that only the invited guests are able to access the conference call.
Dialing into a conference call provides a great alternative to attending either an in-person meeting when you can’t attend face to face, or a virtual meeting when you don’t have access to the internet.

 

 

NEED TO KNOW MORE. ON

Dial-in number

Need a conference calling tool with a dial-in number option? Sign up for a free trial of Dialpad’s AI-powered collaboration platform to see how it works! It takes just a few minutes and you’ll be set up with a virtual phone number too. All you need is your Google or Microsoft 365 account.

 

Like it or not, this traditional conferencing method is still around.


(And depending on how old-school your customers and prospects are, they might even prefer it…)

For most of us, the concept of “dial-in” has pretty much been conquered by Internet-based collaboration tools.

But dial-in is still a popular option for some teams despite the many new remote meeting solutions available—which means most businesses still need a dedicated dial-in conferencing option (if you need that sweet, sweet effortless worldwide call entry).

So how can you get both dial-in and web-based conferencing—and all the useful conference call controls for web and phone with it?

What is a conference call dial-in?

A conference call dial-in is essentially a telephone-based conference call, with multiple participants connecting over a conference call bridge. They’re often reservationless, meaning you don’t need to schedule them in advance.

To get telephone access to this kind of conference call, usually you’d dial a direct-dial-in phone number. This is a toll-free number that the conference leaders will share with the participants so that they can connect to the free call (well, free for the participants) directly.

Think of investor and shareholder meetings where a company reports on its quarterly financial results. In these cases, your dial-in options are simple: all you have to do is dial into a call from your phone by dialing in the organizer number.
DIALPAD TIP:

International dial-in numbers work the same way—only with the addition of a country code and local number. International dial-ins are great because they give you access to make international conference calls without costing a ton. Perfect if you’ve got clients spread everywhere from Spain to South Africa.

Many conference call service providers now offer VoIP conferencing services as well as traditional dial-in options. What that means: This lets you access web conferencing and video conferencing functionalities as well—with more fancy features like screen sharing and in-chat messaging.

With Dialpad, for example, you can talk, video, and screen share in a conference call. You don’t even need an access PIN. And you can both launch and schedule calls from the Dialpad app or your web browser:

DID YOU KNOW?

Many conferencing platforms say that you can join calls from your browser, but Dialpad is one of the very few (if not the only one) that’s truly browser-based. That means it lets you do literally everything you can do in the app—right in your browser. We’re not just talking about joining meetings. We’re talking about hosting meetings from your browser too.

Dial-in conferencing is a convenient (not to mention low-cost) way to communicate with anyone remotely using your phone or phone system. Dialing into a conference call this way means that team members can communicate on the go, away from the desk, from home—basically, from just about anywhere.
Get more than just dial-in numbers with Dialpad

Setup in minutes
Signing up for a virtual business number takes literally a few clicks and a few minutes. After that, you’re ready to start having conference calls.

Not just phone calls
Dialpad isn’t just a phone system. It’s an AI-powered collaboration and customer engagement platform that lets you make phone calls, have video meetings, and send instant + SMS messages—all from one beautiful app.

Dial out when you need it
Oh, and if you need to dial out to attendees to remind folks to join, Dialpad lets you do that too, right from your active call screen.

SMS reminders
What if your attendees don’t have the Dialpad app? No problem. Dialpad has built-in SMS reminders, which means you can message people from the app and if Dialpad detects that they don’t have the app, it’ll automatically send your invite as a text SMS.

 

Taking notes during your meeting?
Not with Dialpad you don’t. Dialpad’s built-in AI automatically transcribes your call in real-time. Once the call is over, you’ll receive your very own detailed call summary and optional recording in an email. All without you lifting a finger.

 

Custom call routing
Set up call routing options right in your online dashboard. No more waiting days or weeks for changes to get implemented.

Take your calls anywhere
With Dialpad, you can flip a call seamlessly from your computer to your phone (or vice versa) without dropping or interrupting the conversation.

When to use dial-ins

Conference call dial-in is an extremely useful tool for workplace communications today. And in some situations, dial-in can be a life-saver.

For example when…

You don’t have internet access or your internet access is poor, but your phone network is still working
Your desktop or mobile conferencing app is down, but you can still call using your phone
You need to be away from your desk during the call
You need to call hands-free from your car
Some participants are less internet-savvy than others
Dialing in vs. dialing out

So, we’ve been talking about dial-in, but what about dialing out?

Dial-out conference calls work slightly differently, as you might’ve guessed from the name. Using a dial-out method, the conference call host will call out to the meeting attendees from your conferencing platform.

These participants can then get connected to the conference call just by picking up the call. Just like answering normal phone calls.

(The only difference is that there will be more than one person on the other end of the line.)

This is essentially the opposite of dialing in, where multiple external participants dial into a conference call. Here, you’re putting more of the responsibility to access the conference call on the host.

Hey, maybe your attendees are busy executives who have super-packed schedules. We won’t judge. Either way, some unified communications platforms or phone systems have this nifty feature built in.

The benefit of using a dial-out method over a dial-in method is simplicity: you won’t have to wait for each individual participant to dial in. This also means that attendees are less likely to arrive late or miss the meeting altogether.

A dial-out feature like Dialpad’s puts all the control in the hands of the host or moderator, because the moderator chooses who enters the call. And after dialing out to the relevant participants, the host can lock the conference call too for maximum security:

 

DIALPAD TIP:

If you’re scheduling a meeting, make sure you include a dial-in conferencing option. Even if the majority of your participants will be connected using a link or an app, it’s good to offer dial-in as a backup option so that everyone can access the call, whether it’s from a business phone, mobile, or landline.

How to use your dial-in number

Using your dial-in number is a pretty straightforward process that gives you the freedom to join meetings from anywhere. Typically, joining a meeting is a simple two- or three-step process. All you need is a phone or computer (yes, you can make phone calls from your computer).

Here’s how it works in Dialpad, as an example:

Step 1: Receive your conference call invite—you’ll typically receive this via an email, text message, or instant message. The message should include a URL that you can click to join, dial-in number, and sometimes, a unique PIN for security.
Step 2: Enter your dial-in number or URL. If you’re entering the conference on a phone, just dial the dial-in number. If you’re entering the conference on a web browser, then use the meeting URL.
Step 3: Join the meeting. (You may hear a dial tone or hold music if you’re the first one there). Some conference calling platforms might ask you to state your name, but that’s pretty much all you need to do.
Long-distance International callers with international numbers can join via URL or their phones with a special international access number.
KEEP IN MIND:

It doesn’t matter if someone is calling from Singapore, United Kingdom, Portugal, Norway, or Australia—if they’re using an international access telephone number to dial in, they might incur fees. How much these fees will be depends on which phone system you’re using. This is when using a web conferencing app or joining a call with a meeting link would be more budget-friendly.

Similar to a local conference call, you can dial in internationally in three simple steps. All you will need is a telephone or mobile device:

Step 1: Dial the access number based on your location.
Step 2: When prompted, enter your organizer’s conference number and/or PIN.
Step 3: Press the hash (#) key.
If you’ve got participants joining your conference calls from outside the United States, you might want to upgrade to Dialpad’s Business plan. This business calling plan allows international calls to be made using local dial-in access numbers. As you can see, you’ve got some good coverage that spans Belgium, Finland, the Czech Republic, and more.

How do I host a conference call with dial-in numbers?

Okay. How about if you want to host a conference call?

(And why wouldn’t you? Conference calls are an amazing way to give team collaboration and communication a boost, even when everyone’s working from remote locations.)

Now, whether your conference calls are for training sessions, or online webinars, or sales demos with prospects, or even as a way to provide one-on-one client support, it does take a little more work to host one than just to join one.

But it’s still pretty easy (if you’re using Dialpad, at least).

To host a conference call, just go into your Dialpad app. You can either use the Make a call dropdown to send a conference invite, which will send your attendees a dial-in number or link to join the video meeting. (Or you can just go to your profile dropdown on the top right to grab your group conference call number. Copy that number to send to your attendees if you want, and start the conference call from there.)

Alternatively, you can hook up Dialpad to Google Calendar to create a meeting invite. Just choose Dialpad as the conferencing option:

 

And it’ll automatically generate a dial-in number and PIN (if you want) right in the invite with a succinct explanation of how to join the conference call.

If you’re talking with clients or prospects, for example, they don’t even need to have the Dialpad app downloaded. (Some other conferencing providers have this feature too). They can join the meeting directly from a web browser or even through your SMS invite. (Or by dialing in—as you now know!)

Invite anyone, anywhere with your dial-in number

Dial-in isn’t dead. In fact, dial-in is still very much alive.

Dial-in technology is still incredibly valuable when it comes to maintaining a reliable and fail-safe conferencing platform. With or without an internet connection, dial-in conferencing is the perfect companion for the web-based collaboration tools you might be using.

Traditional dial-in conferencing may not be as glamorous as VoIP, but it’s still valuable. After all, dial-in is accessible and flexible, and takes into account that not everybody is ready, or wants, to transition fully to web-only conferencing.

With Dialpad, you can enjoy the best of both worlds: modern, useful VoIP features and instant access to online conferencing—without having to sacrifice your dial-in.

 

 

 

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